Registrar's Office Document Retention
Designated Retention
| Document |
Time Period |
|
Academic Record (Transcript)
|
Permanent
|
| Advanced Approval Transfer-in Form |
5 years after grad or withdrawal |
| Application File |
5 years after grad or withdrawal
|
| College Transcripts from other Schools |
5 years after grad or withdrawal
|
| Credit By Examination (AP, CLEP, Etc.) |
5 years after grad or withdrawal |
| Directed-Study/Independent Study Forms |
1 year after submission |
| Drop Slip |
1 year after submission |
| Dual Credit Form |
5 years after grad or withdrawal |
| Eligibility Form |
5 years |
| Grade Change Form |
Permanent |
| Grade Sheets |
Permanent |
| Graduation Intent Form |
5 years after graduation |
| Official Withdrawal Forms |
2 years after withdrawal |
| Pass/Fail Form |
Permanent |
| React Form |
1 year after submission |
| Registration Form |
1 year after submission |
| Standardized Test Results |
5 years after grad or withdrawal |
| Status Change Form |
1 year after submission |
| Student Petition Form |
5 years after grad or withdrawal |
| Surveys |
Permanent |
| Transcript Request Forms |
1 year after submission |
| VA Form |
5 years after grad or withdrawal |
(Aligned with NDUS Records Retention Schedule)