Payment and Financial Aid

Cost of Attendance and Fees

https://www.uj.edu/admission-aid/tuition-fees-payment/

Financial Aid Application Procedure

Federal financial aid may be available for students who qualify. More information can be found online at www.studentaid.gov or on the UJ Financial Aid Office website. Students may also contact the UJ Financial Aid Office with questions.

All students must complete the Free Application for Federal Student Aid (FAFSA) every year to be considered for need based aid. The FAFSA can be completed online at www.studentaid.ed.gov. The Office of Financial Aid may require the FAFSA to be completed in other instances as well.

Loan Programs

Loans allow students and parents to borrow money to meet educational costs at relatively low interest rates. In most cases, repayment is delayed until graduation or an enrollment status of less than half time. Additional information regarding all loans below is available in the Financial Aid Office and on the college website.

Federal Direct Loans

Federal Direct Loans are available to all students who have completed the FAFSA and are otherwise eligible. Direct Loans are characterized as subsidized or unsubsidized based on the FAFSA in combination with other financial aid awarded to the student. The federal government pays the interest on a Subsidized Direct Loan during the student’s enrollment whereas the student is responsible for paying interest on an Unsubsidized Direct Loan. At the borrower’s choice, the interest on an Unsubsidized Direct Loan can either be paid during enrollment or can be capitalized. A borrower must complete Direct Loan Entrance Counseling and a Master Promissory Note prior to the disbursement of any loan proceeds.

The maximum annual loan amounts for dependent students are:

Freshmen: $5,500 (maximum of $3,500 subsidized

Sophomore: $6,500 (maximum of $4,500 subsidized)

Junior and Senior: $7,500 (maximum of $5,500 subsidized)

Repayment begins six months after the borrower is no longer enrolled at least half time. The annual fixed interest rate for loans disbursed to undergraduate students after July 1, 2023, and before July 1, 2024, is 5.5%.

Federal Parent Loans for Undergraduate Students (PLUS)

Parents of dependent students may borrow funds through the PLUS program. Eligibility requirements include U.S. citizenship and an approved credit rating. Repayment generally begins sixty days after the second disbursement, but may be deferred upon request.

Alternative Loans

The University of Jamestown will certify any alternative education loan that a student requests (up to the student’s cost of attendance).

Payment of Charges

Payment of all student bills is due on the first day of classes. Those not paid in full on that date will be charged interest at a rate of 1.5 percent per month.

First Day of the Semester/Term:

• All charges assessed by the University of Jamestown (tuition, fees, room, and board) are due and payable on the first day of the semester/term.
• Unpaid balances begin accruing finance charges on the first day of class, which are added monthly.
• A student may contact the cashier and discuss alternative payment arrangements for any unpaid balance. The cashier can be contacted by email at cashier@uj.edu or by telephone at 701-252-3467, ext. 5561.

Thirty Days after the First Day of the Semester/Term or the Completion of Four Weeks:

• Meal plan and participation in co-curricular activities will be suspended for students with past-due accounts, or if the student is not adhering to approved payment arrangements.

Sixty Days after the First Day of the Semester/Term or the Completion of Eight Weeks:

• The student is withdrawn from the University of Jamestown if a payment arrangement has not been approved or if an approved payment arrangement is delinquent.

Past due students accounts may be sent to a collection service.

One half of financial aid awarded to the student will generally be applied to each semester. The student will not be allowed to register for the next semester and credits will not be issued until the account is paid in full. The University reserves the right to withhold statements of honorable dismissal, credits, transcripts, and diplomas until all financial obligations have been met with the Business and Financial Aid Offices.

Return of Title IV Funds and Institutional Charge Policy for Withdrawals

Return of Federal Title IV Aid and Institutional Aid and Refund Policy

The UJ Return of Federal Title IV Aid and Institutional Aid and Refund Policy can be found at: https://www.uj.edu/public-disclosures/title-iv-required-disclosures/return-of-title-iv-funds-policy/. 

Institutional Charge Policy for Withdrawals

Residential Programs: University of Jamestown has adopted a tuition charge policy for the residential programs that uses the same methodology as the Return of Title IV Funds Policy. This policy refers to withdrawal from the University of Jamestown, not to withdrawal from an individual course. Fee charges must be paid in full, regardless of the date of withdrawal. Housing and food charges are based on the date the student discontinues living on campus.

Online Programs: University of Jamestown has adopted a tuition charge policy for the online programs. This policy refers to a withdrawal from either the University of Jamestown or an individual course. Students who participate and withdraw during the first week of the module will incur a 25% tuition charge. After week one, students will be responsible for the entire tuition charge for the module. Fee charges must be paid in full, regardless of the date of withdrawal. Students who do not participate and withdraw during the first week of the module will not incur a tuition or fee charge.

A student is considered enrolled for attendance purposes until he/she has officially withdrawn from the University of Jamestown (see Official Withdrawal) or until the end of the term, whichever is first. The minimum amounts to be returned to Title IV programs are calculated according to federal guidelines.

Detailed information is provided to each student every year and is available on request in the Financial Aid Office as well as on the University website.

Satisfactory Academic Progress - Undergraduate Students

SATISFACTORY ACADEMIC PROGRESS GUIDELINES for FINANCIAL AID PURPOSES

Satisfactory Academic Progress (SAP) is language set forth in the federal guidelines [34 CFR §668.34] that specifies the minimum academic progress required of a student to avoid termination of funding provided by federal and state governments. The guidelines also relate to programs funded by the institution (except for tuition waivers) or as determined by the University of Jamestown (UJ). The academic standards for students receiving Title IV funds (federal aid) are the same as those for students not receiving Title IV funds.

To demonstrate SAP for financial aid purposes, all students must comply with the following components:

1. Qualitative Students must maintain a minimum cumulative grade point average (GPA) of 2.0.
2. Pace or Quantitative Students must successfully complete (grade of ‘D’ or higher) at least 67% of all attempted credits. Grades of incomplete on the last day of the term are included in the calculation and not recalculated for that term once the grade is entered. Credit hours from another school accepted at UJ will count as both attempted and completed hours. 
3. Maximum Timeframe or 150% Rule Students must complete their program within 150% of the total credits required for completion. 

Monitoring Procedure

The University of Jamestown monitors student progress after every payment period (term). Summer is considered a payment period for this purpose and, consequently, progress will be monitored for those students enrolled in summer school courses after the summer session as well.

Possible statuses of each SAP calculation are good standing, warning, and suspension. A student who fails SAP after one semester is placed on financial aid warning. A student who fails SAP the next consecutive semester after being placed on warning will be placed on financial aid suspension. A student placed on financial aid suspension may appeal the suspension by submitting an official Financial Aid Suspension Appeal Form (which can be found on the University of Jamestown website under Current Students/Financial) by the stated deadline. A committee including the Associate Provost/Dean of the Undergraduate College, Vice-President of Enrollment Management, Registrar, Student Success Coordinator, and Director of Financial Aid, will review the appeal. If an appeal is granted by a majority vote of the committee, an academic plan will be generated for the student. The student and financial aid representative will sign the academic plan. 

Students will be notified of SAP statuses of warning and suspension and be sent an academic plan by email to their UJ email.  Requirements necessary to regain eligibility for financial aid will be included in an academic plan.

Additional Information

• Limited funding may be available through private sources explicitly stating that SAP is not required.
• The Financial Aid Office reserves the right to adjust SAP verbiage at any time.
• Grades of incomplete will be counted as not earned in the calculation immediately following the term in which the grade falls. If the grade changes to a letter grade, that grade will be considered in future calculations for SAP following subsequent periods of enrollment. 
• A course in which a student received a passing grade may be repeated only one time for federal student aid payment of both times the course was taken. Federal student aid may not be used for a second repeat of the same course with a passing grade (D or higher). If a student receives a passing grade in a course and then subsequently fails the course, the student cannot receive federal aid for the course in any subsequent taking of the course after failing it. All course repeats count toward the total number of credits the student has attempted, which may affect pace and/or 150% calculations for SAP.

Glossary/Additional Information

ACADEMIC PLAN An academic plan will be created for the student and will include the number of semesters, specific coursework, and minimum grades and/or grade point average it will take the student to regain compliance. The student’s advisor will be notified of the plan. Once a student is in compliance, s/he is again considered to be in good standing. The academic plan will be monitored by the Registrar and the Director and/or Assistant Director of Financial Aid each semester for compliance.

APPEAL Should a student fail to make progress after a semester on warning, an appeal is required for reinstatement to financial aid privileges.  The appeal must be submitted by the published deadline on an official Financial Aid Suspension Appeal Form, which can be found on and submitted from the University of Jamestown website under Current Students/Financial Aid. Students have the right to appeal action taken regarding the University’s Satisfactory Academic Progress policies.  Prior appeals will be considered along with a current appeal if the student has appealed in the past.  There is no limit to the number of appeals a student may submit.

Appeal Denied If a student’s appeal is denied, s/he is no longer eligible to receive financial aid until compliance has been regained. 

APPEAL GRANTED If a student’s appeal is granted, an academic plan will be generated for the student. Once signed, the student is placed on probation and s/he is eligible to receive financial aid for the following term, after which the student’s record will be reviewed.

Attempted Credits All courses taken for which a student receives a ‘W’ or grade on the transcript are counted. Attempted credits also include those taken during terms in which the student receives no aid as well as repeated courses and credits transferred into UJ from other institutions.

GOOD STANDING All three compliance factors are being met or surpassed. Student is eligible for financial aid.

Incompletes Courses for which a student receives an incomplete will be counted as not earned in the calculation immediately following the term in which the grade falls. If the grade changes to a letter grade, that grade will be considered in future calculations for SAP. 

PACE The quantitative component for all grade levels, calculated to ensure the student successfully completes (grade of ‘D’ or higher) at least 67% of all (cumulative) attempted credits.

Repeated credits The highest course grade will be used in determining GPA compliance. Credits from a repeated course will be counted each time the course is taken for the pace calculation.  All credits will be counted toward the 150% Rule. 

WARNING The first semester that a student fails to make satisfactory academic progress, s/he is assigned the status of warning.  This is an automatic action, and no appeal is required by the student.  The otherwise eligible student will be entitled to financial aid for one additional semester.  

SUSPENSION Should a student be determined to not be in compliance with any one of the three components of Satisfactory Academic Progress and has not successfully appealed, s/he is no longer eligible to receive assistance under financial aid programs at UJ. Any charges that the student incurs during this period of suspension from financial aid privileges are the responsibility of the student. 

TRANSFER CREDITS Credit hours from another school accepted toward the student’s educational program will count as both attempted and completed hours and be considered toward total GPA. 

https://www.uj.edu/about/policies-handbooks-and-forms/sap-undergraduate/ 

Satisfactory Academic Progress - Doctor of Physical Therapy and Master's Programs

SATISFACTORY ACADEMIC PROGRESS GUIDELINES for FINANCIAL AID PURPOSES       

Satisfactory Academic Progress (SAP) is language set forth in the federal guidelines [34 CFR §668.34] that specifies the minimum academic progress required of a student to avoid termination of funding provided by federal and state governments.  The guidelines also relate to programs funded by the institution (except for tuition waivers) or as determined by the University of Jamestown.

To demonstrate SAP for financial aid purposes, all students must comply with the following three components:

1. Qualitative Students must maintain a minimum cumulative grade point average (GPA) of 3.0 on a 4.0 scale.
2. Pace or Quantitative Students must successfully complete at least 67% of all attempted credits.
3. Maximum Timeframe or 150% Rule Students must complete their program within 150% of the total credits required for completion.

Monitoring Procedure

The University of Jamestown monitors student progress after every payment period (term).   Summer is considered a payment period for this purpose and, consequently, progress will be monitored for those students enrolled in summer school courses after the summer session as well.

Possible statuses of each SAP calculation are good standing, warning, probation, and suspension. A student who fails SAP after one semester is placed on financial aid warning.  A student who fails SAP the next consecutive semester after being placed on warning will be placed on financial aid suspension. A student placed on financial aid suspension may appeal the suspension by submitting an official Financial Aid Suspension Appeal Form (which can be found on the University of Jamestown website under Current Students/Financial) by the stated deadline. A committee including the Associate Provost/Dean of the Undergraduate College, Vice-President of Enrollment Management, Program Director, Registrar, Student Success Coordinator, and Director of Financial Aid will review the appeal.  If an appeal is granted by a majority vote of the committee, an academic plan will be generated for the student.  The student and financial aid representative will sign the academic plan.

Students will be notified of SAP statuses of warning and suspension and be sent an academic plan by email to their UJ email.  Requirements necessary to regain eligibility for financial aid will be included in an academic plan.

Additional Information

• Limited funding may be available through private sources explicitly stating that SAP is not required.
• The Financial Aid Office reserves the right to adjust SAP verbiage at any time.
• Grades of incomplete that change to a letter grade will result in a recalculation of SAP, providing the change occurs within the same award year the class was taken. The registrar’s office must notify the financial aid office of the grade change.
• A course in which a student received a passing grade may be repeated only one time for federal student aid payment of both times the course was taken. Federal student aid may not be used for a second repeat of the same course with a passing grade.  All course repeats count toward the total number of credits the student has attempted, which may affect pace and/or 150% calculations for SAP.
• Credit hours from another school accepted toward the student’s educational program will count as both attempted and completed hours and be considered toward total GPA.

Glossary/Additional Information

ACADEMIC PLAN The status of ACADEMIC PLAN is assigned when a student’s appeal has been granted.  An ACADEMIC PLAN will be created by the Director of Financial Aid and the Registrar to determine how many semesters it would reasonably take any student to regain compliance both quantitatively and qualitatively.  There is no set length for an ACADEMIC PLAN. Once a student is in compliance, s/he is again considered to be in GOOD STANDING.  The personalized ACADEMIC PLAN will be monitored by the Registrar and the Director and/or Assistant Director of Financial Aid each semester for compliance.

APPEAL Should a student fail to make progress after a semester on WARNING, an APPEAL is required for possible reinstatement to financial aid privileges.  The APPEAL must be submitted by the published deadline on an official Financial Aid Appeal Form (which can be found on the University of Jamestown website under Current Students/Financial Aid). Students have the right to appeal action taken regarding the University’s Satisfactory Academic Progress policies.  However, for any given circumstance, a student may only appeal once.  There is no limit to the number of appeals a student may submit.

Appeal Denied If a student’s appeal is denied, s/he is no longer eligible to receive financial aid until compliance has been regained.

APPEAL GRANTED If a student’s appeal is granted, s/he is eligible to receive financial aid for the followingsemester, after which the transcript will be reviewed.

Attempted Credits All courses taken for which a student receives a ‘W’ or grade on the transcript are counted.    Attempted credits also include those taken during terms in which the student receives no aid as well as repeated courses and credits transferred into the University of Jamestown from other institutions.

GOOD STANDING All three compliance factors are being met or surpassed.  Student is eligible for financial aid.

Incompletes Courses for which a student receives an incomplete must be finished in a timely manner as determined by the Registrar.  Action will be held until the prescribed period has elapsed (unless the course would have no impact on the decision).

PACE The quantitative component for all grade levels, calculated to ensure that the students successfully complete (grade of ‘D’ or higher) at least 67% of all (cumulative) attempted credits.

Repeated credits Credits earned from a repeated course will be counted only once for total number of credits completed.  However, both sets of credits will be counted toward the 150% Rule.  The highest course grade will be used in determining GPA compliance.

WARNING The first semester that a student fails to make satisfactory academic, s/he is assigned the status of WARNING.  This is an automatic action, and no appeal is required by the student.  The otherwise eligible student will be entitled to financial aid for one additional semester.  

SUSPENSION Should a student be determined to be in noncompliance with any of the three components of Satisfactory Academic Progress and has not successfully appealed, s/he is no longer eligible to receive assistance under financial aid programs at the University of Jamestown.  Any charges that the student incurs during this period of SUSPENSION from financial aid privileges are the responsibility of the student. 

TRANSFER CREDITS Credit hours from another school accepted toward the student’s educational program will count as both attempted and completed hours and be considered toward total GPA. 

https://www.uj.edu/about/policies-handbooks-and-forms/sap-graduate/

Scholarships and Grants

To qualify for the following scholarships or grants the student must be enrolled full-time. Institutional scholarships and grants are renewable for four years unless otherwise stated.

Student Work Programs

Federal Work Study

Federal Work Study is a need-based work program that offers part-time employment to students and is subsidized by the federal government. Work awards may be limited by funds available as well as by individual student need in combination with other financial aid awarded.

University of Jamestown Work Program

A limited number of part-time positions are available to students who do not qualify for the Federal Work Study program.

VA Benefits

All students receiving VA benefits must provide the institution with a certificate of eligibility (COE) or a statement of benefits from the VA. Once the student provides the institution with the COE or statement of benefits from the VA, the student will be allowed to attend and participate in all academic activity without fulfilling their financial obligation to the institution. Students waiting for VA benefits will not receive penalties from the institution such as late fees, denial of access to classes or denial of any campus facilities or services due to an outstanding bill. The institution will not require VA students waiting for benefits to borrow any additional funds to fulfill their financial obligation. This policy is in effect until the date the VA pays the student or until 90 days after the institution certifies tuition and fees for the student whichever is earlier.