Absence

UJ recognizes that there are times when you may miss a class or be absent due to illness or other circumstances. It is up to you and your instructor to work out problems that occur when classes are missed. The following policy is an attempt to minimize conflicts between co-curricular activities and the academic curriculum.

Absence due to participation in scheduled extra or co-curricular events shall be designated as an “excused absence.”
A calendar of scheduled extra- and cocurricular events shall be submitted to the President for his/her approval and then published and distributed to all students and faculty at the earliest opportunity in each semester; while it is recognized that some activities must be rescheduled on short notice (i.e., rain games in baseball), and that such rescheduling will not be reflected in this initial calendar, it will give both students and instructors a rough estimate of the number, times and participants in scheduled excused absences.
Each instructor shall make known to all students at the beginning of each semester (preferably, as part of the syllabus), the policies on attendance for the class, including how attendance is used in grade computation, methods by which tests and other assignments may be made up and what notice should be given (where possible) for scheduled excused absences. This policy shall contain some provision for make-up work for excused absences; the specific procedure is at the instructor’s discretion.
Instructors shall also make explicitly clear, at the first opportunity, the extent to which class participation is requisite to the learning experience in that class. Students anticipating numerous excused absences (as per the calendar in #2) should confer with the instructor; if, in the conference, it is determined the number of probable absences exceeds a number deemed reasonable for the demands of the course, the student should be advised to reschedule the course for a different time, semester or even year, when conflicts will be less evident.
Students shall, at the earliest opportunity (one week prior is preferable, but may be impossible in some cases), contact the instructor to make arrangements for any exams or other assignments which will be missed, unless the instructor’s stated policy (as in #3) specifies that no prior notice is required.
Any conflicts shall, whenever possible, be resolved among the student, instructor and sponsor of the event; this shall, in any case, be the first avenue of attempted resolution. If resolution is not possible, the sponsor of the event and the instructor will meet with the Provost and President, who will hear both sides and issue a ruling on the particular point in question.
It shall be an on-going and consistent policy of the administration and of all persons and committees involved in scheduling extra- and co-curricular activities to make every effort to minimize conflicts with regularly scheduled classes.
Each co-curricular adviser or coach shall furnish to the Provost’s Office a list of participants for any event which requires students to be absent from class. The list should be submitted at least seven (7) days prior to the event and will be distributed to all faculty by the secretary to the Vice President for Academic Affairs.