Retention of Records
Student Record Retention Policy
Faculty may dispose of papers, projects, quizzes, exams, or other materials that remain unclaimed or unexamined by the student on the last day of classes of the next semester.
All students at the University of Jamestown have the right to review their university records at any time. In order to do so, students should contact the registrar’s office (registrar@uj.edu).
Registrar's Office Document Retention
Designated Retention
| Document |
Time Period |
|
Academic Record (Transcript)
|
Permanent
|
| Advanced Approval Transfer-in Form |
5 years after grad or withdrawal |
| Application File |
5 years after grad or withdrawal
|
| College Transcripts from other Schools |
5 years after grad or withdrawal
|
| Credit By Examination (AP, CLEP, Etc.) |
5 years after grad or withdrawal |
| Directed-Study/Independent Study Forms |
1 year after submission |
| Drop Slip |
1 year after submission |
| Dual Credit Form |
5 years after grad or withdrawal |
| Eligibility Form |
5 years |
| Grade Change Form |
Permanent |
| Grade Sheets |
Permanent |
| Graduation Intent Form |
5 years after graduation |
| Official Withdrawal Forms |
2 years after withdrawal |
| Pass/Fail Form |
Permanent |
| React Form |
1 year after submission |
| Registration Form |
1 year after submission |
| Standardized Test Results |
5 years after grad or withdrawal |
| Status Change Form |
1 year after submission |
| Student Petition Form |
5 years after grad or withdrawal |
| Surveys |
Permanent |
| Transcript Request Forms |
1 year after submission |
| VA Form |
5 years after grad or withdrawal |
(Aligned with NDUS Records Retention Schedule)