Registration

Academic Advising

All students at the University are assigned an academic advisor by the Registrar’s Office and/or their program director. Students should meet with their advisor for assistance in selecting classes for the next academic terms, professional advice, and help navigating the university.

Academic Course Load and Full-Time Student Status

Undergraduate students registered for twelve or more semester credits during a given semester are classified as full-time students. Students expecting to complete their degree program in four years must successfully complete an average of thirty-one semester credits per year. Students granted permission by the Dean to carry an overload in excess of twenty semester credits will be assessed a fee.

Graduate students registered for six or more semester credits during a given semester are classified as full-time students. 

Adding and/or Dropping Classes

Students may drop and/or add classes within the first ten business days of a 16-week term, or within the first five business days of an 8-week term, without receiving a grade, charge, or a “W” on their transcript. The class schedule that is in place after the term add/drop deadline will be the class schedule charged out by the Business Office. No tuition refunds, other than government-mandated ones, will be paid after that date. Classes added beyond these deadlines require approval of the Undergraduate Dean. Students should use the university Add/Drop Form to initiate the process, which can be found here:

https://www2.uj.edu/current-student/academics/classes-catalogs-calendars/registrars-office/add-drop-form

Students may withdraw from a course without receiving a grade until 60% of the length of the course has been completed; however, a “W” will appear on the transcript. After this period a student may not withdraw from a course unless there exist reasons clearly beyond the control of the student, and the student has petitioned the Undergraduate Dean for approval to withdraw.

Students who do not withdraw by the deadline will receive a grade for the course in accordance with their performance in the course. Students who stop attending a class without officially dropping will receive a failing (F) grade.

Auditing

Students must register for all classes they wish to audit. No credit is given for a class that is audited. Students must observe normal attendance requirements; however, they are not required to take tests or submit term papers. Students have until 60% of the length of the course has been completed to declare the course for audit.

Classification of Undergraduate Students

Official classification of students is determined by the registrar as follows:

• Freshman:  fewer than 30 semester credits
• Sophomore:  a minimum of 30 semester credits and a maximum of 59 semester credits
• Junior:  a minimum of 60 semester credits and a maximum of 89 semester credits
• Senior:  a minimum of 90 semester credits

Transcripts

Requests for official transcripts can be made online at www.studentclearinghouse.org, in person in the Registrar’s office, or by letter. The transcript request form can be found in MyUJ or on the university website. Students may access their unofficial transcript at any time through MyUJ. Official transcripts can be sent by email to a designated party, or the student may request a paper copy to be mailed by US Post Office. Federal law does not permit the University to honor requests for transcripts made by telephone, by email, or by relatives or friends of the student. A request for a transcript of credits by a student who is in debt to the University will not be honored until the debt has been paid. The university assesses a $15 charge per transcript. Each transcript includes the student’s entire academic record to date. Partial transcripts are not issued. The University of Jamestown does not fax or e-mail official transcripts. The University of Jamestown is not responsible for documents not received by the intended party once we have completed the order.