University Student Handbook

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External Fundraising

Statement of Purpose

The purpose of stipulating fundraising guidelines for all University of Jamestown organizations is to provide an awareness of the need to coordinate initiatives to raise money with the Office of Development and Alumni Relations. These guidelines will ensure that well-formulated plans and realistic goals will be adopted and will avoid misunderstanding among our donors. Prior to filling out a Fundraising Application, note that:

  • Fundraisers may be held only by student organizations recognized by the University.
  • The purpose for which funds are being raised must be consistent with the purpose of the recognized student organization, and of the University, and must be included in all publicity regarding the fundraiser.
  • Door-to-door solicitation is not permitted.
  • The use of Go Fund Me and other online crowdfunding platforms is not permitted.
  • The use of personal fund-share accounts (Venmo etc.) accounts to collect funds is not permitted.
  • The solicitation of any business or corporation without prior approval is strictly prohibited.
  • Raffles or Gaming outside the University of Jamestown’s Gaming Permit is strictly prohibited The

Filing of Applications

All campus organizations who seek exchange of money for goods and services that will benefit such organizations are required to file a Fundraising Application that must be approved by:

  1. The organization’s Faculty or Staff Advisor;
  2. The Provost, Athletic Director, or Dean of Engagement and Student Affairs; and
  3. A Development and Alumni Relations Office representative.

Filing Procedures

Thirty days prior to the fundraising event, submit a Fundraising Application to your organization’s advisor. After they sign it, they will submit it to the Provost, Athletic Director or Dean of Engagement and Student Affairs (whichever office is the supervisor for your group or organization) describing the event or project, date of the event or project, your audience (alumni, local businesses, corporations, grants, friends, family and nonalumni), how the funds will be used and the type of funding you are seeking (e.g. cash, services, donated products, etc.). The supervising office must submit the Fundraising Application to the Office of Development and Alumni Relations for final approval. If one plans to publicize a fundraiser off-campus or via social media, the Director of Design and Publications must also be notified.

Final Review and Approval or Denial

The Office of Development and Alumni Relations will review your application, and will notify the advisor and the student contact listed on the Fundraising Application as to approval or denial of your request.

A Development and Alumni Relations representative may request to visit personally with a representative of the student organization and the organization’s advisor prior to approving or denying a request.

If Approved, After the Event

All Funds raised must be immediately turned into the business office for deposit into organization’s club account.

Any fundraiser utilizing a raffle or other form of fundraising that affects the University of Jamestown’s Gambling Permit will be required to submit a Fundraising Report (available from the DAR office).

Consequence of Non-Compliance

Not complying with the above guidelines may result in forfeiture of funds raised and/or reduction in the organization’s budget.